Minimal roles give people the access they need without exposing unrelated settings or data. Broad permissions are convenient but risky for files, billing, assistants and approvals.
Start with the least required rights and expand only where a real workflow needs it.
Start with a narrow boundary: which website, space, file, recipient or decision is affected? This makes the task reviewable instead of turning it into a broad catch-all request.
A useful work order is: “Review these roles using least privilege and suggest adjustments for owner, admin, manager and member.” For important cases, add that uncertainties must be marked visibly instead of being filled in silently.
Pay special attention to files, sources, responsibilities and expected output format. These points decide whether the result is only useful for the moment or can be found, checked and continued by the team later.
Do not grant admin rights to solve a single operational task.
The team can work while sensitive controls remain protected.