A decision note frames options, criteria and risks so a clear choice becomes possible. Teams often have information but no explicit decision question.
Structure background, options, criteria, trade-offs, recommendation and open gaps.
Start with a narrow boundary: which website, space, file, recipient or decision is affected? This makes the task reviewable instead of turning it into a broad catch-all request.
A useful work order is: “Draft a decision note with background, options, criteria, costs/benefits, risks, recommendation and open points.” For important cases, add that uncertainties must be marked visibly instead of being filled in silently.
Pay special attention to current work status, confirmed decisions and open questions. These points decide whether the result is only useful for the moment or can be found, checked and continued by the team later.
Do not make a recommendation when essential data is missing; name the gap instead.
The discussion moves from scattered inputs to a concrete decision.